Five AI prompts that save tourism businesses in North Wales hours every week

If you run a hotel, B&B, holiday cottage or attraction in North Wales, your weeks are full of small repeated jobs. Answering enquiries about parking and pet policy. Replying to a Booking.com review at midnight. Writing yet another social post about Eryri in autumn.

AI is not going to solve all of that for you. But the right five prompts can take a real bite out of it. Each one below is a template. Adapt the wording to your business. Keep the structure.

These work in ChatGPT, Claude or Gemini on free or paid tiers. They are not magic. They are well-structured instructions that AI handles in seconds.

1. The 'common questions' auto-reply

Used for: drafting answers to guest emails about parking, check-in, pets, breakfast, accessibility - the questions you have answered hundreds of times.

The trick: paste in five or six of the most common questions you actually get. Paste in the actual answers you actually use. Then ask AI to write a single concise reply when a new email comes in.

You are the front-of-house assistant for [your business name],
a [type of business] in [town], North Wales.

When a guest sends an enquiry, write a friendly, concise reply
(under 80 words) that answers their question and signs off with
our standard line.

Common questions and answers we have already established:
- Parking: [your standard answer]
- Check-in: [your standard answer]
- Pets: [your standard answer]
- Breakfast: [your standard answer]
- Accessibility: [your standard answer]

Standard sign-off: "Looking forward to welcoming you. - [Name]"

Now reply to this enquiry: [paste guest email]

Tip: keep the prompt as a saved snippet. Paste it once, then just paste new emails underneath as they come in.

2. The on-brand review response

Used for: drafting personalised replies to TripAdvisor, Google and Booking.com reviews.

Most properties stop replying to reviews because it takes too long. The cost is real - reviews with a personal owner reply convert better. AI cuts the time per reply from five minutes to thirty seconds.

You are writing a public reply to a guest review for
[your business name], [type of business] in [town], North Wales.

Tone: warm, sincere, never defensive, never sounds like a corporate
template.
Length: 40 to 70 words.
End with one personal touch (mention something specific from their
review).
If the review is critical, acknowledge the issue without making
excuses, and offer a way to make it right.

Sign off as: [your name and role]

The review:
[paste the full review]

Always read what AI gives you. Always change one or two words so it sounds like you. Never copy-paste blindly into a public reply.

3. The Visit Wales / OTA listing

Used for: writing the descriptions on Visit Wales, Booking.com, Airbnb, Sykes and your own website.

Most property descriptions sound the same because most owners are exhausted by the time they get to writing them. AI does not get tired and is genuinely good at this when steered properly.

You are writing a listing description for [your business name],
a [type of business] in [town], near [nearest landmark or
attraction], North Wales.

Audience: [who comes - couples, families with young children,
walkers, dog owners, foodies, etc.].

Length: [target word count - usually 120 to 200 words].

Must include: location strengths, what makes us different, the
kind of guest who has the best time here.

Tone: warm, specific, no marketing fluff. Mention real local
details (a path, a beach, a pub, a view) to feel authentic.

Avoid: superlatives like "stunning", "unique" or "perfect getaway".

Three things our actual guests say in reviews:
1. [actual review point]
2. [actual review point]
3. [actual review point]

Output: a description that does not sound like every other listing in the same village.

4. The local-area recommendation email

Used for: drafting personalised "things to do" emails for guests after they book.

Bigger hotels have a concierge. Most North Wales accommodation does not, but guests still want one. AI bridges the gap.

You are writing a personalised "what to do this week" email for
a guest booked at [your business name] in [town], North Wales.

Their dates: [check-in to check-out].
What they told us about themselves: [families with young kids /
keen walkers / first time visiting Wales / etc.].

Suggest 4 ideas for their stay, mixing well-known spots and
lesser-known local picks. For each: name, what makes it good for
this kind of guest, rough drive or walk time from us, anything to
know (booking, dog policy, opening hours).

End with: "Anything specific you are looking for? Just reply to
this email."

Sign off: [your name].

Tip: build up a "local picks" document over time and paste it into the prompt. Your AI gets better with every guest.

5. The 'one piece into five posts' content prompt

Used for: turning one blog post, one email or one offer into five social media posts.

Most tourism businesses have a single content engine - a newsletter or a blog. The cost is that the same content has to be pulled apart and reposted to Instagram, Facebook, LinkedIn and X. That is hours of small work.

You are the social media manager for [your business name],
a [type of business] in [town], North Wales.

Take this blog post / newsletter / offer:
[paste content]

Produce:
- Two Instagram captions (max 220 characters each)
- One Facebook post (max 80 words, friendly tone)
- One LinkedIn post (200 words, professional but warm)
- One X post (max 280 characters)

Each must stand alone. Vary the angle - lead with a different hook
each time.
Include a call to action: book / read / visit / reply.

Adjust to your channels. Replace LinkedIn with TikTok if that is where you live.

Making them yours

None of these prompts will give you perfect output the first time. They will give you a 70% draft that takes ten minutes to finish - rather than a blank page that takes forty minutes to fill.

The trick is to invest one afternoon adapting each prompt to your specific business. Save them somewhere you can copy-paste from. Build the habit of starting from a saved prompt rather than typing every request from scratch.

For a deeper walk-through, the first session of the AI Breakfast Club training covers prompting in detail with practical exercises. Or read the tourism and hospitality sector guide for the broader strategic picture.