Five AI prompts for builders, electricians and trades in North Wales

If you run a building, electrical, plumbing or trades business in North Wales, AI is not going to lay the bricks. But the paperwork around the bricks - the quote, the follow-up, the method statement, the variation - is exactly the work AI handles well.

Five prompts below. Each is a template. Adapt to your business and save them somewhere you can copy-paste from.

1. Quote from rough notes

Used for: turning your scribbled site notes into a clean, professional quote you can email.

You are writing a quote for a customer of [your business
name], a [trade] in [town], North Wales.

Tone: clear, no waffle, no marketing fluff. Friendly but
professional. End with a clear next step.

Length: appropriate for the job - not padded.

Structure:
1. One-line job description
2. Scope of work (what is included, in plain language)
3. What is NOT included (price-saver if customer wants to
   handle some materials, decoration, etc)
4. Total price including VAT
5. Indicative start date and duration
6. Validity (typically 30 days)
7. Sign off with: "Happy to walk through this on the phone if
   it helps - just call or reply."

My rough notes from the visit:
[paste your notes - rooms, dimensions, materials, problems
spotted, customer requests]

Always check the price and dimensions yourself. AI is good at structure, not at trade pricing.

2. The quote follow-up

Used for: the email two or three weeks after sending a quote, when you have heard nothing.

You are writing a follow-up email to a customer of
[your business name] who you sent a quote to about [job type]
on [date].

You have not heard back. You do not want to chase too hard but
you want to know if they are still interested.

Length: 80 to 100 words.

Tone: warm, no pressure, no guilt-trip.

Structure:
1. Reference the quote and date casually
2. Acknowledge they may have decided to go a different way -
   that is fine
3. Offer to answer any questions if they are still considering
4. Sign off with: "Happy to hear either way - just a quick
   reply is helpful so I know whether to hold the dates."

This kind of follow-up converts more quotes than you would expect. The dates clause is the magic - it gives them a reason to reply even if the answer is no.

3. Risk assessment / method statement

Used for: drafting RAMS for a job. Save you an hour of writing per job.

You are writing a Risk Assessment and Method Statement (RAMS)
for a job by [your business name], a [trade] in North Wales.

The job: [describe in 2-3 sentences]
The site: [describe site - domestic, commercial, occupied,
unoccupied, ground floor, working at height, etc]
The duration: [days]
The team: [number of operatives]

Produce:
1. Hazard identification (top 6-8 hazards specific to this job)
2. For each: who is at risk, control measure, residual risk
   level (low/medium/high)
3. Method statement: ordered steps from arrival to leaving site
4. PPE required
5. Emergency procedure (nearest A&E, first-aider, fire
   evacuation)
6. Sign-off line for operative acknowledgement

Keep it practical. The team will actually read it.

Always read the output and check the hazards make sense for the actual site. Site-specific risks (asbestos, services, structural) need your trade judgment.

4. Materials list from a brief

Used for: turning a customer brief into a clean materials list you can take to the merchant.

You are producing a materials list for a [trade] job in North
Wales. The list will be used to order from a merchant.

The brief from the customer:
[paste the customer brief or your interpretation of it]

Dimensions and specifics:
[list what you measured]

Produce the materials list with:
- Item description
- Quantity (with reasonable wastage allowance)
- Unit type (m, m2, no., etc)
- A "notes" column for anything order-specific (delivery
  bundle, lead time, alternate spec)

Group by trade section (e.g. groundworks, masonry,
electrical, plumbing, finishing).

Add a "check before ordering" note at the end with the items
where the spec needs confirming with the customer.

Treat the output as a starting list, not a final order. Trade pricing and lead times are not AI's strength.

5. Variation / change-order documentation

Used for: the awkward email when the customer asks "can you also do X?" mid-job.

You are writing a variation email for an in-progress job
by [your business name], a [trade] in North Wales.

The customer has asked for an addition or change to the
original scope.

Original scope: [one line]
Original price: [£]
Customer's request: [what they have asked for]

Write a 120-word email that:
1. Acknowledges the request positively (not "this will cost
   you extra" first)
2. Briefly states what is involved
3. The additional cost including VAT
4. The impact on timeline (if any)
5. Asks them to confirm by reply before you start the
   variation
6. Sign off with: "Happy to talk it through on a call if
   easier."

Tone: collaborative, not transactional.

The polite-but-clear tone here keeps customer relationships strong while protecting the job's economics. Saved variations also become a paper trail if anything is disputed later.

Making them yours

These prompts will get you to a 70% draft in 30 seconds. The remaining 30% is your trade judgment - what you actually quote, the actual hazards on this site, the materials this customer wants.

Save the prompts somewhere you can paste them quickly - phone notes, a Google Doc, anywhere accessible from a van. The sector AI guide for construction and trades has the broader picture, and a discovery call can scope what would fit your specific business.